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Video tutorial

Below is a tutorial video on how to create new Airtable records from a linked record picker in Fillout.

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Create new linked records

1

Add a record picker

Add a Record picker field directly from Fillout and map it to the corresponding Airtable field.Screenshot 2025-11-10 at 2.50.31 PM.pngAlternatively, connect to Airtable first so your Link to another record field there automatically appears in Fillout. No manual mapping needed.Screenshot 2025-11-10 at 2.49.39 PM.png
2

Enable record creation

Click the field’s settings icon to enable Can create new records?.Screenshot 2025-11-10 at 3.21.07 PM.pngIn the right-hand panel, you can also:
  • Edit record creation form - modify the subform used for creating new records
  • Only show new records - let respondents create new records, but not select existing records
  • Pass information to subform - specify fields or info from your main form to the subform
  • Change button labels - edit the default label for the Add and Change buttons
Fillout makes the record creation form for this field, so you can’t pick one of your existing forms instead. If you also turn on Allow editing records, Fillout makes a second form for editing. The two are set up separately, and changes to one don’t copy to the other. Finish the creation form first, then add the same questions to the editing form.Screenshot 2026 04 17 At 7 55 16 PM
You have to register URL parameters in your subform first. Check out this short guide.
3

Publish and share

When everything’s set, click Publish to make the changes reflect.

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When records are created and linked

  • The record is created in your database as soon as the respondent submits the record creation form.
  • It’s linked to the main record only when the respondent submits the main form. If they never submit it, the new record stays in your database without the link.
  • Removing a chosen record with the X doesn’t delete it from your database.
If you change the record creation form, publish it from its own editor. Publishing the main form doesn’t update it. On the review page, a record picker shows Record chosen unless you set which field to show for each record.

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Who can open the record creation form

The record creation form is a form of its own, but it doesn’t show next to the main form in My forms or your Fillout workspaces. When it’s created, it gets the same sharing as the main form: the main form’s owner and the people and groups it’s shared with get the same access. If the main form is in a Fillout workspace, the workspace’s access applies to both. Sharing the main form later doesn’t change who can open the record creation form.

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Airtable specific guides

Update Airtable records

Edit existing records and pre-fill fields.

Update linked records

Let respondents update linked records.

Working with linked record pickers

Set pre-fills, reference fields, and more.