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Video tutorial

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How it works

1

Create an autofill PDF or document

Open the form you would like to link with a PDF or document and head over to the Integrate tab. Look for Generate PDF.
Screenshot of the Integrate tab of a form
Drag and drop your PDF or document file. You can generate multiple documents if needed.
2

Map fields to your document

If your PDF has recognizable form fields, Fillout will automatically detect them and add fields to the document, in amber color. If not, click + Add field and drag/resize fields as necessary wherever you would like to insert text on your PDF.Choose any field to open the right-hand panel and choose the appropriate Connected fields.
Screenshot of the Integrate tab of a form
You can also change the Font settings used for respondent input.
Screenshot of the Integrate tab of a form
For Choice fields or questions, click + Add option to insert multiple fields corresponding to each possible form option.
Screenshot of the Integrate tab of a form
3

Preview and publish your document

Click Preview to generate a document using your mappings and the latest submission from your form. Once you’re happy with the result, click Publish in the upper right corner to finalize the document.
4

Set up your preferred workflow

Now that your document mappings are configured, there are several ways to use your generated document.
Screenshot of the Integrate tab of a form
By default, every time a new form submission is received, you can download the latest document in the Results tab. Look for the Generated documents column.

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Customize PDF file names

You can automatically rename PDFs by referencing answers from your form, such as name, ID number, or any other collected data. Simply click ⋮ followed by Rename document. Screenshot 2025-09-08 at 6.36.02 PM.png Then hover over the field and type @ or click + to choose the question or field you want to use. Screenshot 2025-09-08 at 6.36.39 PM.png Now, each generated PDF will include the respondent’s answer in the file name. For example, if you select “Name”, the PDF will be saved with their name as the file name.

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Send autofilled PDFs to respondents

Go to your form’s Settings, and turn on the Respondent notifications switch. Next, toggle the switch to Attach generated documents or PDFs. Alternatively, you can also do this with custom emails as well.
Screenshot of the Integrate tab of a form

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Upload filled PDFs to 3rd party apps

You can upload generated documents to 3rd party apps, like Airtable, Notion, SmartSuite, GoogleSheets, Dropbox, and more. Connect your form to your preferred app under Integrate. In your integration Mappings, map a file upload field (from your 3rd party app) to the appropriate Document you created.
Screenshot of the Integrate tab of a form
When you receive a submission, you will see an integration link in your form’s Results page that will take you to the uploaded file in your chosen app.
Screenshot of the Integrate tab of a form

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Let users download the PDF upon form completion

Lastly, you can add a Download PDF button from the left-hand panel to any ending page to let your respondents download the generated document once they complete a form.
Screenshot of the Integrate tab of a form

Respondent notification email

Email respondents a copy of their answers that can be edited.

Create an Airtable form

Make new or update existing Airtable bases with a custom form.

Ending page

Show a thank you page, redirect to another site or form, or allow repeat responses.