Let respondents edit their form submissions

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When do I need an editable form?

Making your forms editable improves the accuracy of the data you collect and reduces back-and-forth with your users. Common use cases include:

• Event RSVPs — let respondents update their answers if plans change.
• Surveys — allow edits when users have new information to share.
• Newsletter signups — let users adjust their notification preferences later.

There are different ways to enable form edits in Fillout, depending on your needs.

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Option 1: Auto-send edit links

If you want all respondents to receive an edit link by default, use this approach. First, enable respondent notifications. Make sure to toggle Include a link to edit submission. Upon submission, respondents will receive an email with a clear button to Edit submission.

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Option 2: Use the Send response field

If you want to make the respondent opt-in, use this approach instead. On your form’s ending page, drag-and-drop the Send response field type from the left-hand panel. Click the settings icon to Include edit link in the right-hand panel. The copy goes to the one email address the respondent enters, and only while the Send response field is shown on the form. If logic always hides the field, no copy is sent.

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Option 3: Manually share the edit link

First, head to the Results tab on your form and open the submission in question. Click the three dots followed by Edit. A new tab will open with the filled submission. Copy the link and share it. The Edit option only shows for live submissions, not for ones made in Preview.

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Option 4: Add a submission overview in the email

You can also automate custom emails with a submission overview, letting respondents update their responses from the link provided in the email. More info here. In a custom email, you can also add a Button block and set its Action to Edit submission. The button opens the respondent’s edit link.

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Option 5: Use a login page

Add a login page to your form and enable Can edit existing responses. After they log in, respondents see View past submissions, where they can open and edit their earlier answers.

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Updating integrations

With the approaches described above, your connected 3rd-party integrations will automatically be updated whenever someone submits the edit link. For example, if your form is connected to Airtable, re-submitting the form from a respondent notification link will update the record in Airtable. You can also set up edit links for specific integrations. See these guides or follow the same instructions for other integrations, like SmartSuite or Monday.com.

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If an edit link opens an empty form

An edit link only opens a submission that still exists. If the submission was deleted, or the link was changed or copied incompletely, the link opens a fresh, empty form instead, without an error. Open the submission from Results and share its edit link again.

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Closing the form

If you’ve sent out an edit link but no longer want to accept submissions, you can always close your form to new submissions and edits.