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How to put a submission picker

1

Add a submission picker field

On the left-hand panel, click Submission picker. Then, key in your question or instruction.Screenshot 2025-10-06 at 5.22.37 PM.png
2

Link forms

Click the field’s settings icon to open the right-hand panel. Under Select submissions from, choose an existing form you would like to link your new form to.Screenshot of the Form designer tab of a form
Forms in the Trash aren’t listed here. If a picker goes back to showing Select form, its source form has usually been moved to the Trash.
Then, choose a Main field. This is the label displayed for each submission from the list of records respondents can choose from. Be sure to choose a field that contains unique input like names and emails.Screenshot of the Form designer tab of a form
3

Let respondents add entries (Optional)

You can also give respondents the option to fill out the subform from scratch, without selecting an existing submission, by enabling the Can create new entries? toggle on the right-hand panel.Screenshot of the Form designer tab of a form
4

Publish and share

Preview your form to test it. Then, Publish and share your form.
Anyone who can open your form can see the submissions the picker lists, with all of their answers, not only the Main field.
Respondents can only edit submissions they created during their current visit.A submission picker can’t open or update submissions from earlier visits. To let someone change their submission later, send them its edit link.

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Limit which submissions people can see

Filters with a fixed value, or with a field from a login page, always apply. Use them so the picker only lists the submissions each person should see. To control who can open the form at all, protect it with a login page.

Subforms

Collect repeated data with compact nested forms.

Login page

Require respondents to verify their email, key in a password, or use SSO.