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What is collective scheduling

Collective scheduling allows a user to book meetings or appointments with two or more hosts at the same time. Fillout Scheduling pools the availability of all hosts to find a suitable meeting time.

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How to set up

1

Create the scheduling form

Click Scheduling under Fillout in the left sidebar of your dashboard, then + New scheduling form. Follow the steps here.
Each team member must link their calendar to Fillout in order to be added as a host.
Choose Collective meeting, then select an organizer and other team members who would like to host.
2

Configure event details

On the left-hand panel, edit the details as you see fit. You can also customize avatars to maintain brand consistency by clicking Booking page on top.Screenshot 2025-10-21 at 3.03.56 PM.png
3

Publish and share

Publish your form and share the link or embed it anywhere.

Style scheduling form

Tweak your form’s design, link, and avatar to match your brand.

Set your availability

Specify your available hours and buffer times through forms.

Round robin

Distribute calls across hosts based on availability and priority.