How it works
By default, Fillout emails the form creator when a meeting is booked, and Google or Outlook Calendar sends the respondent a meeting invite with details. If you’d like to also personally email your respondent, you can add a custom followup email. For round robin forms, see who gets notified when someone books. On the Fillout Free and Starter plans, the booking confirmation email and the calendar event description end with Powered by Fillout.com. The Fillout Pro, Business, Team and Enterprise plans remove it. See Remove Fillout branding.1
Create a custom followup email
On the 
Alternatively, you can click the
Integrate page of your form, navigate to Workflows. Choose your preferred template. In this example, we’ll select Thank you email.Alternatively, you can click the
settings icon on the upper right corner.2
Edit your message
Edit the contents of your email. More details here.
Preview to send a sample email to your inbox.3
Publish your form
On your form editor, click
Publish on the upper right corner to make the changes reflect.Notification settings
To see which emails a scheduling form sends, open the form and expand Notifications in the left-hand panel.
- Reminder email sends the invitee a reminder before the meeting. See Send reminders.
- Calendar invite notifications shows once a calendar is connected. The meeting invite comes from your Google or Outlook calendar, so it’s always on and can’t be turned off in Fillout. For group meetings, Fillout sends its own invites instead.
- General notifications: click Edit to open the form’s notification settings. Self-email notifications choose who gets an email when someone books, and Respondent notifications send the invitee an email from Fillout.
Related articles
Custom emails
Automate sending, pipe previous answers, and style your email.
Scheduling actions
Send reminders to yourself and other hosts.
Email reminders
Automate reminders to your meeting guests via email.