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How it works

By default, Fillout emails the form creator when a meeting is booked, and Google or Outlook Calendar sends the respondent a meeting invite with details. If you’d like to also personally email your respondent, you can add a custom followup email.
1

Create a custom followup email

On the Integrate page of your form, navigate to Workflows. Choose your preferred template. In this example, we’ll select Thank you email.Screenshot 2025-10-23 at 4.31.19 PM.png
Alternatively, you can click on the upper right corner.
2

Edit your message

Edit the contents of your email. More details here.Screenshot of the Scheduling page of a formClick Preview to send a sample email to your inbox.
3

Publish your form

On your form editor, click Publish on the upper right corner to make the changes reflect.

Custom emails

Automate sending, pipe previous answers, and style your email.

Scheduling actions

Send reminders to yourself and other hosts.

Email reminders

Automate reminders to your meeting guests via email.